Catering Contract Template

Create catering contracts that set terms, outline event details like cover menus, pricing, and terms to ensure client communication and exceptional catering experiences.

Add a cover page (optional)

Use this Template

PDF

Word

ODT

Edit + review contract terms

Uploading Image...

Catering Contract
South Beach Eatery
Catering Contract
South Beach Eatery

Terms

This Catering Services Agreement ("Agreement") is entered into by and between the undersigned client ("Client") and the catering service provider ("Caterer") as of the date signed below. The following terms and conditions outline the mutual agreement of both parties.
Participants
Client

John Doe

123 Main St

New York, Ny 10012

[email protected]

(212) 555-1212

Caterer

Jim Clark

3445 Ravenwood Dr

College Park, GA 30349

[email protected]

(404) 763-3294
Agreement
1. Event and Location Details:

The Caterer agrees to provide catering services for the following event.

Event Name/Type:
Event Date:
Event Location:
Estimated Number of Guests:

Client agrees to notify the Caterer of any significant changes to the guest count at least days before the event.

2. Services Provided

The Caterer agrees to prepare and provide food and beverage services as follows.

Menu: As mutually agreed upon between the Caterer and Client.
Services: Includes preparation, delivery, setup, presentation, and cleanup.
Beverages:

3. Fees and Payment Terms

Total Fee: $
Deposit: $ (Non-refundable; due upon signing this Agreement)
Remaining Balance: $

The remaining balance is due no later than days prior to the event date. Accepted payment methods include:

4. Late Fees: A late fee of % per will be applied to overdue balances beginning the day after the final payment due date.

5. Cancellation Policy: If the Client cancels more than days before the event, only the deposit will be retained. Cancellations made within days of the event will require payment in full.

6. Special Provisions for Transportation and Setup: The Caterer shall have access to the event site at least hours prior to the event for setup. Client agrees to ensure accessibility and any necessary permissions for entry.

7. Equipment and Damages: The Client is responsible for any damage caused to the Caterer’s equipment or rental items by event guests or third parties contracted by the Client.

8. Additional Services and Costs: Requests for additional services outside of the initial scope must be agreed upon in writing and may incur extra charges.

9. Independent Contractor Status: The Caterer operates as an independent contractor and is not an employee of the Client. The Caterer is solely responsible for payment of all applicable federal, state, and local taxes.

10. Liability and Indemnification: Each party shall indemnify and hold harmless the other from any claims, damages, or expenses arising from their own actions or omissions in connection with this Agreement.

11. Force Majeure: Neither party shall be liable for failure to perform due to unforeseen events beyond their control, including but not limited to natural disasters, government restrictions, or emergencies.

12. Amendments and Modifications: Any modifications to this Agreement must be made in writing and signed by both parties.

13. Governing Law: This Agreement shall be governed by the laws of the State of .
Signatures
Click to sign

John Doe

Click to sign

Jim Clark

Expand Document

Download / Send it out for signing

Use this Template

What is a Catering Contract?

Let's chat about catering contracts. A contract for the catering of an event isn't just a bunch of boring paperwork, it spells out exactly what can be expected from those involved in the menu, so there are no nasty surprises on the big day.

A catering contract locks in the details of an event clearly with the caterer and client, Catering contracts usually list out the menu details, service details, cost, headcount, and timelines. No confusion, no misunderstandings—just a mutual understanding of what's expected. Can't argue with that!

Why Do You Need a Catering Contract?

Taking 10 minutes to nail down the catering contract clauses is 100% worth the small investment of time. A simple agreement up front promises a stress-free event. Here's why:

No Headaches: A contract formalizes the agreement between the client and the caterer.
Ensures The Work: It ensures the caterer delivers on their promises and the client fulfills their end of the bargain.
Clear Expectations: The contract lays out all the details in black and white—the menu, service level, pricing, and more. This reduces misunderstandings and shows everyone is on the same page from the first bite to the last.

So, ditch the planning jitters! With a catering contract in hand, the event is on track to be a culinary success.

TIP: Include how many people need to be fed and the menu options (including any alternative options). Don't forget to mention any special requests for plates, utensils, or post-party cleanup!

What Should Be Included in a Catering Contract?

As a catering contract sets the scene for a perfect event, here's what should be included:

Date & Time: Clearly state when the party starts (and ends) so the caterer can be there and ready to serve!
Details of the Event: Include how many people need to be fed and the menu options (including any alternative options). Don't forget to mention any special requests for plates, utensils, or post-party cleanup!
Paying the Bill: Outline the total cost, payment schedule, and any deposit requirements. Also, be sure to add any late payment fees.
Liability Insurance: Add the caterer's liability insurance in case of any mishaps.
Cancellation Clause: Life happens! Specify the timeframe for canceling the contract and any associated fees.

By including these key areas, a catering contract sets the stage for a smooth and delicious event!

When Would You Need a Catering Contract?

Catering can take any gathering from drab to fab! Here's when a catering contract is a lifesaver:

Corporate Events: Conferences, product launches, even office birthday bashes—catering keeps everyone fueled and focused.
Weddings: The big day deserves a stress-free feast! A contract ensures a dream menu is flawlessly served.
Holiday Parties: Deck the halls with delicious food! Catering lets everyone enjoy the festivities.
Private Dinners: Intimate gatherings deserve special attention. A contract ensures everything is taken care of for a memorable evening.
Business Meetings: Power lunches or all-day sessions? Catering keeps everyone energized and ready to crush those deadlines.
Fundraisers & Galas: Catering is key to feeding a crowd for a good cause. A contract ensures a smooth and successful event.
Birthday Celebrations: Milestone birthdays deserve a gourmet touch! Catering lets the focus be on the guest of honor.
Anniversaries: Celebrate a love story with a catered feast. Catering ensures the food is as unforgettable as the couple's tale of hearts.

If an event involves food, a catering contract can save time, stress, and last-minute kitchen heroics!

Cash Bars vs Open Bars

The drink situation at a get-together is a big decision! Let's explore the two main options:

Cash Bar:

Pros: Budget-friendly! Guests pay for their drinks, which keeps costs under control.
Cons: It might feel less welcoming to some guests. Be prepared for the "nickel and dime" feeling as people watch their wallets.

Open Bar:

Pros: Party time! Guests enjoy unlimited drinks, which can create a more festive atmosphere.
Cons: Can get expensive quickly. Open bars can easily blow budgets.

The Verdict: There's no right or wrong answer! It depends on priorities and budgets. Consider the type of event, the guests, and what is available for spending on drinks.

Types of Catering Services

Food is a must-have at a party, but who wants to be stuck in the kitchen all night? This is where a catering crew swoops in to save the day! Here are the main options:

Full-Service Feast: The caterer brings everything! Food, drinks, and even waitstaff to serve the guests. Perfect for large events and a stress-free experience.
Venue-Catered Celebration: Some caterers have their own event spaces! Since the venue and food are handled by the same company, this can make things easier.
Food Truck Fun: Wanting a trendy vibe? Food trucks offer a delicious and flexible option, especially for outdoor gatherings or casual get-togethers.

Typical Catering Rates

Catering can add a magical touch to any event, but how much does it all cost? Let's break down some average rates:

The Full-Service Feast: This is the ultimate stress-free option, but expect it to cost $50-$150 per person. Food, drinks, and service are all included.
Buffet Bonanza: A buffet offers variety and lets guests choose their favorites. Plan on it costing $20-$50 per person for this crowd-pleasing option.
Food Truck Frenzy: Food trucks are trendy and fun, perfect for casual gatherings. Budget between $10-$30 per person for a delicious and unique catering experience.
Beverage Budget: Don't forget the drinks! Open bar service typically falls in the $15-$30 per person range.

Remember, these are just averages. Exact costs can vary depending on the location, menu choices, and level of service.

Create Your Customized Catering Contract With Butterscotch

Imagine the party is in full swing, the music is pumping, and the guests are having a blast. All thanks to your catering contract! Let Butterscotch's customizable templates help you make sure your event is a success:

Templates On Demand: Add the info you need, change whatever sections don't work, and make the template fit your needs. You can even personalize your contract by adding your personal branding.
Send with a Click: Forget printing, scanning, and mailing. Securely send contracts electronically!
Electronic Signatures: Get them signed with electronic signatures by all parties from anywhere.
Status Tracking: Monitor the status of every contract at a glance, from changes made and when another party has signed.
Centralized Storage: All your documents are securely stored in one digital location, accessible anytime, anywhere.